How to create a professional and courteous resignation letter as a teacher. This blog includes a step-by-step guide, handy tips and a template for you to use! 

Here at Elevate Supply, we know that deciding to leave a teaching role can be an overwhelming experience. Many emotions come with resigning, so we’ve created this handy guide to help you. 

It can be difficult to know where to start, so we’ve broken the process down into helpful sections. From key information on the structure and tone of a resignation letter, to the essential components, we’re here to help. 

When you’re a teacher, a well written resignation letter ensures that you leave your role on good terms, which will help you to maintain your professional reputation. Whether you’re moving to a new role, retiring, taking a break from teaching or changing job roles altogether, it’s essential that you prepare well and craft an excellent resignation letter as a teacher.

In the UK, a formal resignation letter is typically required when you leave a teaching position. This requirement is normally part of your contractual obligations. So, with that in mind, this blog will guide you through the ins and outs!

We are passionate about providing individuals with helpful information that is accessible and easy to digest.

Often, topics like leaving a job role as a teacher can be complex and filled with confusing jargon, which can create overwhelming feelings. 

There’s so much information out there, it can almost be a hindrance, as the details may be daunting or even incorrect. 

That’s why we’re dedicated to providing you with the tools to tackle these topics and feel confident approaching them. So, without further ado, let’s get started. 

Step 1) Make sure you’re confident with the notice period outlined in your employment contract. 

• For teachers in the UK, the statutory notice period typically depends on how long you’ve been in the role. So, there isn’t a specific amount of time for us to advise you with, but generally, teachers are required to give at least one term’s notice. 

• This means if you resign during the term, your resignation will likely take effect at the end of the following term. In extenuating circumstances, you may come to an agreement with your school leadership about a mid-term resignation, but this is subject to conditions and cannot be guaranteed.

Top tip - Double check your contract or speak to your line manager to confirm your notice period. It’s really important for you to do this, as if you fail to adhere to the notice period, you may lose money on your payslip or receive a negative reference. 

Step 2) Plan your letter and make sure the wording is professional and polite. 

• Make sure to be aware of all of the important features of a resignation letter for teachers to follow. Wondering what these features may be? Take a look at our checklist! You could even tick the variables off as you go or as you plan your letter.

• Begin with a professional salutation.

• Address the letter to the relevant person,  such as your headteacher or appropriate line manager.

• Clearly state your intention to resign - be direct and professional. 

• Avoid long explanations or justifications. 

• Include the date of your last working day, considering your contractual notice period. 

• Stay positive and neutral whilst providing your reason. You don’t have to provide a reason if you don’t want to, but it can be helpful to do so. You may include reasons such as progressing in your career, personal development, changing job roles or family circumstances. 

• Express gratitude and appreciation. Acknowledge the support you’ve had, alongside the professional development opportunities you’ve been offered. Explain that you’ve found the experience rewarding and that you appreciate all of the support you’ve received. 

• Include any other relevant pieces of information that need to be included, such as additional references or requests for important pieces of information. 

Step 3 - Offer assistance during the transition period. 

Once you’ve completed your resignation letter as a teacher, you may wish to offer your help during the transition period. This gesture is not only very kind, but professional! It shows you are committed to ensuring a smooth handover, which will demonstrate your care, even after resigning.

You may also wish to offer assistance with training a replacement or preparing resources for the next teacher. Why not also mention that you’re willing to help with any other tasks, such as finalising administrative duties?

Did you know, with Elevate Supply, you can get access to a FREE Twinkl Ultimate Membership when you work with us? 

This means you’ll get access to top-quality resources to make life in the classroom easier. Take a look at this Twinkl resource that includes a template for how to approach resignation letters, focused on educators who may not wish to return after they have completed their maternity leave period. 

Step 4 - Confirm your last day of work. 

Don’t forget to explicitly reference when your final day at school will be. If it aligns with the end of term or your notice period, make this as clear as possible. 

This will avoid any confusion regarding your departure and help other educators to prepare accordingly. Include any specific details about your final day, including any final preparations that can be made or any planned time off you may have before you leave. 

Step 5 - Maintain a positive tone throughout your resignation letter. 

It may be tempting to vent frustrations or even mention grievances during your resignation letter, but we’d encourage you to avoid personal or emotional issues. A positive and respectful tone ensures that you leave the job on good terms, which is crucial for future references. 

Even if you’ve had a challenging experience during your employment, it’s best to remain courteous and professional in your letter. 

Step 6 - Conclude with a formal closing. 

Your resignation letter should end with a formal closing. Sign off with a polite, professional phrase that is courteous and respectful. Make sure to follow it up with your signature and full name. 

Step 7 - Proofread your letter in full. 

Before sending your resignation letter, ensure it is free from grammatical or spelling errors. A well-written letter reflects your professionalism. Check for clarity, tone and structure. 

You may also benefit from asking a trusted colleague or friend to proofread your letter before submitting it.

To summarise, here is an example of a complete resignation letter:

[Your name]

[Home address]

[Email address]

[Phone number]

[Date]

[Headteacher’s name]

[School name]

[School address]

Dear [Mr Twinkl],

I am writing to formally resign from my position as [the head of history] at [The Elevate Supply Secondary School], effective [1st June, 2025]. 

After careful consideration, I have decided to pursue a new opportunity that aligns more closely with my career goals.

I would like to take this opportunity to express my sincere thanks for the support and guidance I have received during my time at [The Elevate Supply Secondary School]. 

It has been a privilege to work with such a dedicated and inspiring team of educators. I am extremely grateful for the opportunities I have received to grow both professionally and personally! 

Please let me know if there is anything I can do to help with the transition process, including training my replacement or assisting with final preparations for the next term. I will ensure that all outstanding tasks are completed before my departure.

My last working day will be [1st July 2025] and I am committed to ensuring a smooth handover of my responsibilities before that time.

Once again, thank you for the opportunity to work at [The Elevate Supply Secondary School]. 

I look forward to staying in touch and wish the school continued success in the future.

Yours sincerely,

[Your full name]

Writing a resignation letter requires a balance of professionalism, gratitude and clarity. 

By following this handy guide, you can ensure that your resignation is handled smoothly and that you leave the school on good terms. 

Remember to respect your contractual notice period, be courteous and offer support during the transition. This will help preserve your professional reputation and create positive relationships for the future.

This structure will ensure you are thorough in addressing all necessary points while remaining respectful and professional throughout.

So, with that being said, we wish you the best of luck with your future endeavours! 

If you need any more help, Elevate Supply can offer ongoing support, including access to a dedicated team for any questions or concerns you may have. 

Fancy a chat about any of the topics discussed above? Simply call us on 0114 700 8490 and one of our lovely members will be able to support you.